Incompletes

Awarding an Incomplete grade

You have the option to award an Incomplete grade if all of the following are true:

  • A student has satisfactorily completed a substantial portion—but not all—of the assigned coursework as of the end of the semester
  • The student’s work is of passing quality
  • The student demonstrates a hardship that would render it unjust for you to hold them to previously established time limits

If you assign an Incomplete, you have the right to set a deadline (up to one year) by which all unfinished work must be completed. When the deadline is reached, you must remove the Incomplete and assign the appropriate grade, whether or not the student has completed the work. Note that if you do not take any action, the Office of the Registrar will automatically change the student’s grade to an F one year after the end of the semester for which the Incomplete was awarded.

Be sure to give your department any necessary information on the work the student must finish. Check with your department or school for more information on this process.

If a student is attending your class to clear an Incomplete, their name will not appear on your roster.

How to remove an Incomplete

Submit an eGrade Change request to change a student’s grade from an Incomplete to a letter grade.

If a student is attending your class to complete work for another instructor, you should instead provide the student’s grade information to the original instructor. They are responsible for filing the eGrade Change request. If the original instructor is no longer with the campus or is unavailable, give the information to the department chair instead.

If you need to extend an Incomplete past the initial one-year period, submit a grade of IX. This will prevent the automatic change to an F.

If a student decides to withdraw from the course rather than complete the work, the eGrade Change request will be routed to their dean for approval.

Using a paper form

Very rarely, it may be impossible to submit an eGrade Change request online. If this is the case, you can pick up a paper Removal of I or R Grades form from your departmental or school recorder’s office. Return the completed form to the Office of the Registrar via the mail or in person. Do not give the form to the student to deliver to us.