Admissions Records

Records for applicants who enroll

Admissions documents
Record series titleDescriptionRetention period
Admission lettersNotices of admission, waitlist, and denial3 years AG
Admission letters (special program)None3 years AG
Correspondence, relevantNone3 years AG
Waivers of rights of access (admissions)Waiving right of access to admission letters of recommendation3 years AG
Application materials
Record series titleDescriptionRetention period
Applications for admission or readmissionAdmission application such as undergraduate, graduate, international, or nondegree/special admittance1 year AFT
Credit by examinationReports/scores on advanced placement, CLEP, PEP, etc3 years AG
Entrance examination reports and test scoresStandardized test scores such as ACT/SAT, LSAT, MCAT, GRE, TOEFL3 years AG
Medical recordsImmunization records, etc.3 years AG
Letters of recommendationNone3 years AG
Military documentsNone3 years AG
Placement test scores and reportsNone3 years AG
Release from high school or dual enrollment formsNone3 years AG
Residency classification formsNone3 years AG
Test scores (other)None3 years AG
Transcripts (high school)None3 years AG
Transcripts (other colleges)None3 years AG
International student documents
Record series titleDescriptionRetention period
Alien registration receipt cardEvidence of admissibility as a permanent resident3 years AG
DS-2019Certificate of eligibility for J-1 visa status (formerly IAP-66)3 years AG
Employment authorization (work permit), if grantedNone3 years AG
I20Certificate of eligibility for F-1 visa status3 years AG
I94 card (copy)Document issued to nonimmigrants; also known as arrival departure record3 years AG
Passport numberNone3 years AG
Statement of educational costsEstimate of total school year costs3 years AG
Statement of financial responsibilityEvidence of adequate financial resources 3 years AG