Admissions Records

Records for applicants who enroll

Admissions documents
Record series title Description Retention period
Admission letters Notices of admission, waitlist, and denial 3 years AG
Admission letters (special program) None 3 years AG
Correspondence, relevant None 3 years AG
Waivers of rights of access (admissions) Waiving right of access to admission letters of recommendation 3 years AG
Application materials
Record series title Description Retention period
Applications for admission or readmission Admission application such as undergraduate, graduate, international, or nondegree/special admittance 1 year AFT
Credit by examination Reports/scores on advanced placement, CLEP, PEP, etc 3 years AG
Entrance examination reports and test scores Standardized test scores such as ACT/SAT, LSAT, MCAT, GRE, TOEFL 3 years AG
Medical records Immunization records, etc. 3 years AG
Letters of recommendation None 3 years AG
Military documents None 3 years AG
Placement test scores and reports None 3 years AG
Release from high school or dual enrollment forms None 3 years AG
Residency classification forms None 3 years AG
Test scores (other) None 3 years AG
Transcripts (high school) None 3 years AG
Transcripts (other colleges) None 3 years AG
International student documents
Record series title Description Retention period
Alien registration receipt card Evidence of admissibility as a permanent resident 3 years AG
DS-2019 Certificate of eligibility for J-1 visa status (formerly IAP-66) 3 years AG
Employment authorization (work permit), if granted None 3 years AG
I20 Certificate of eligibility for F-1 visa status 3 years AG
I94 card (copy) Document issued to nonimmigrants; also known as arrival departure record 3 years AG
Passport number None 3 years AG
Statement of educational costs Estimate of total school year costs 3 years AG
Statement of financial responsibility Evidence of adequate financial resources 3 years AG