How long to retain publications, statistical data, and institutional reports
Use this page to determine how long you need to hold on to publications, statistical data, and institutional reports.
| Abbreviation | Meaning |
|---|---|
| AAR | Pursuant to athletic association rules |
| AAT | After application term |
| AFT | After first term of enrollment |
| AG | After graduation term or last term of attendance |
| AY | From award year |
| CC | After course completion |
| ET | End of term |
| P | Permanent |
| RD | From date of required disclosure |
| UA | Until admitted |
| UANS | Until administrative need is satisfied |
| UT | Until terminated by the student |
| Record series title | Description | Retention period |
|---|---|---|
| Catalogs | Published annually or biannually; record of courses, degrees, and programs of study offered | P |
| Commencement programs | Published record of graduates for public distribution | P |
| Degree statistics | Record of degrees granted by institution per graduation term and/or annually | P |
| Enrollment statistics | Per term report of enrolled students (e.g., by class, by course, totals, headcount, and FTE) | P |
| Grade distribution and other grade statistics | Reports of grades given, including summary grade point statistics by class | P |
| Instructor evaluations (by students) | None | 1 semester or UANS |
| Race and ethnicity reporting | Report of student enrollment, graduation, and other metrics by race and ethnic origin | P |