How long to retain publications, statistical data, and institutional reports
Use this page to determine how long you need to hold on to publications, statistical data, and institutional reports.
Publications, Statistical Data & Institutional Reports
| Abbreviation | Meaning |
|---|---|
| AAR | Pursuant to athletic association rules |
| AAT | After application term |
| AFT | After first term of enrollment |
| AG | After graduation term or last term of attendance |
| AY | From award year |
| CC | After course completion |
| ET | End of term |
| P | Permanent |
| RD | From date of required disclosure |
| UA | Until admitted |
| UANS | Until administrative need is satisfied |
| UT | Until terminated by the student |
| Record series title | Description | Retention period |
|---|---|---|
| Catalogs | Published annually or biannually; record of courses, degrees, and programs of study offered | P |
| Commencement programs | Published record of graduates for public distribution | P |
| Degree statistics | Record of degrees granted by institution per graduation term and/or annually | P |
| Enrollment statistics | Per term report of enrolled students (e.g., by class, by course, totals, headcount, and FTE) | P |
| Grade distribution and other grade statistics | Reports of grades given, including summary grade point statistics by class | P |
| Instructor evaluations (by students) | None | 1 semester or UANS |
| Race and ethnicity reporting | Report of student enrollment, graduation, and other metrics by race and ethnic origin | P |