How long to retain federal disclosure records
Use this page to determine how long you need to hold on to federal disclosure records.
Federal Disclosure Records
| Abbreviation | Meaning |
|---|---|
| AAR | Pursuant to athletic association rules |
| AAT | After application term |
| AFT | After first term of enrollment |
| AG | After graduation term or last term of attendance |
| AY | From award year |
| CC | After course completion |
| ET | End of term |
| P | Permanent |
| RD | From date of required disclosure |
| UA | Until admitted |
| UANS | Until administrative need is satisfied |
| UT | Until terminated by the student |
| Record series title | Description | Retention period |
|---|---|---|
| Athletic participation and EADA documents | None | 3 years RD |
| College costs, accreditation, textbook information, transfer credit policy | Complies with the Higher Education Opportunity Act | 3 years RD |
| Crime statistics and security reports | Complies with Clery Act reporting requirements | 3 years RD |
| Graduation and completion data, transfer-out data | Complies with Student Right-to-Know legislation | 3 years RD |
| Institutional information | Cost of attendance, withdrawal procedures, accreditation, etc. | 3 years RD or end of award year |