Reserve Classroom Space for Meetings or Special Events

Schedule space for a meeting or special event

If space is available, you may be able to schedule a classroom for a one-time meeting or special event. The Office of the Registrar handles scheduling of classroom space for special events.

Depending on the category your meeting or event falls into, there may be a fee associated with classroom rental. (Note that being an IUPUI employee or a member of an external group will not affect the reservation fee charged to the group.)

Space cannot be used for nonuniversity fundraising or for religious services. Religious organizations may request space for meetings if sponsored by a recognized student organization.

Space use must be consistent with IU policies, the IUPUI Faculty Guide, and the Code of Student Rights, Responsibilities, and Conduct.

Fees and additional charges

Category I meetings and events

No charge

Category II meetings and events
AttendanceFull dayHalf day
75 or fewer$90$55
76–125$145$90
126–175$205$125
176–215$260$160
216–425$580$350
Category III meetings and events
AttendanceFull dayHalf day
75 or fewer$175$105
76–125$290$175
126–175$405$245
176–215$520$315
216–425$1,155$695

Additional services and charges

If you need technology or audiovisual support, you’ll be charged the full cost of these services through a separate billing:

  • Regular rate: $35 per hour
  • Overtime rate (Saturdays and after 5:30 p.m. on weekdays): $52.50 per hour (minimum billing of three hours)
  • Sunday overtime rate: $70 per hour (minimum billing of three hours)

Reserve space for a student event

Registered student organizations interested in reserving a classroom for a meeting or event must submit a request through the event form on The Den. When you fill out the form, you’ll be able to choose your desired location. Note that if you choose the Campus Center and space is unavailable, Student Experiences will contact you and ask you to resubmit your request for a different space.

Schedule a student event

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