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Reserve Classroom Space for Meetings or Special Events

Reserve Classroom Space for Meetings or Special Events

Schedule space for a meeting or special event

If space is available, you may be able to schedule a classroom for a one-time meeting or special event. The Office of the Registrar handles scheduling of classroom space for special events.

Depending on the category your meeting or event falls into, there may be a fee associated with classroom rental. (Note that being an IUPUI employee or a member of an external group will not affect the reservation fee charged to the group.)

Instructional use for credit courses
Instructional use for noncredit courses
Academic support activities (e.g., placement testing or orientation)
Faculty/staff meetings
Meetings of groups with a direct and obvious connection to IUPUI (e.g., speakers sponsored by a department, programs directed toward students)
Functions sponsored by university-recognized student organizations

Meetings of nonprofit agencies
Meetings of civic groups
State and federal agencies

Groups charging for testing services other than IUPUI placement exams
External users (at the discretion of the facility owner) provided the use is consistent with the mission of the university and the goals of the academic unit (e.g., a law review course)

Space cannot be used for nonuniversity fundraising or for religious services. Religious organizations may request space for meetings if sponsored by a recognized student organization.

Space use must be consistent with IU policies, the IUPUI Faculty Guide, and the Code of Student Rights, Responsibilities, and Conduct.

Fees and additional charges

Category I meetings and events

No charge

Category II meetings and events
Attendance	Full day	Half day
75 or fewer	$90	$55
76–125	$145	$90
126–175	$205	$125
176–215	$260	$160
216–425	$580	$350

Category III meetings and events
Attendance	Full day	Half day
75 or fewer	$175	$105
76–125	$290	$175
126–175	$405	$245
176–215	$520	$315
216–425	$1,155	$695

Additional services

If you need technology or audiovisual support contact UITS at 317-274-8400.

Reserve space for a faculty or staff meeting

Reserve a classroom

To request a classroom for a meeting or event, fill out the online request form.

Schedule a faculty or staff event

Reserve space in the Campus Center

The Campus Center handles its own space scheduling. Faculty and staff should contact the Campus Center directly to reserve space there.

Schedule a meeting at the Campus Center

Reserve space in the University Library

The University Library has its own staff of event coordinators to assist you.

Schedule a meeting in the library

Reserve space in University Tower or Hine Hall

IUPUI Event and Conference Services manages reservations in University Tower and Hine Hall.

Schedule a meeting in University Tower or Hine Hall

Reserve space for a student event

Registered student organizations interested in reserving a classroom for a meeting or event must submit a request through the event form on The Spot. When you fill out the form, you’ll be able to choose your desired location. Note that if you choose the Campus Center and space is unavailable, Student Experiences will contact you and ask you to resubmit your request for a different space.

Schedule a student event

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