Student Record Electronic Data

Student record electronic data
Record series title Description Retention period
Data change logs Electronic log of changes to enrollment and other data, including date and timestamp information and user who changed data if that data is maintained separately in system 10 years
Email data and information Email and other electronic communications that authorize academic or enrollment actions and/or provide directory or nondirectory information about a student UANS
Enrollment data Electronic record of enrollment in classes, including records of drop, add, and enrollment change activity 10 years
Biographic and demographic data Electronic student data including student characteristics, date of birth, former names, address information, photo ID, ethnic information, etc. 50 years
  1. Based on content of electronic communication