FERPA Records

Family Educational Rights and Privacy Act (FERPA) records
Record series titleDescriptionRetention period
Requests for formal hearingsStudent-initiated request for formal hearing regarding amendment of education recordP
Requests for and disclosures of personally identifiable informationNecessary for compliance with recordkeeping requirements in FERPAP
Requests for nondisclosure of directory informationStudent request to opt out of directory information disclosuresP or UT
Statements on content of records regarding hearing panel decisionsIf student request for amendment of record is not granted, then student statement must be maintained in the record, and disclosed whenever the record is disclosedP
Written consent for records disclosureStudent-signed (electronic or paper) authorization for disclosure of education recordP
Waivers for rights of accessCovers confidential letters and statements of recommendations related to the student’s admission, application for employment, or receipt of an honor or honorary recognition (section 99.12(b)3)P
Written decisions of hearing panelsDecisions resulting from formal hearings regarding amendment of education recordsP
  1. As long as the record is maintained
  2. As long as disclosed record is maintained
  3. Or 180 days for one-time disclosure consents